Updated: Dec 3, 2020
18 January 2017
Memo To : All Member/Participant Banks
Subject :HANDLING OF CLEARING ITEMS W/ AMOUNTS PHP 10 BILLION & ABOVE
1. The maximum number of characters that can be entered for the amount field under the Check Image Clearing System (CICS) is twelve (12). As such, we enumerate the procedures to be observed whenever a Check or a Clearing Item amounting to Php 10 Billion and above is presented:
Batch the item separately.
Split the item amount in order to fit into the twelve (12) digits character limit (i.e., Php 12 Billion = Php 9 Billion + Php 3 Billion)
Handwrite clearly the amount of Php 9 Billion along the MICR code line of the original Check.
Prepare Clearing Receipt/Charge Slip (CR/CS) for the remaining amount.
Indicate the following information on CR/CS:
==> Front Side:
Tick mark 'Others (specify)' and indicate: "Partial amount of clearing item which exceeds or is equal to Php 10 Billion."
"Partial amount of outward clearing item which exceeds/equal to Php 10 Billion.
Full Amount: Php __________________________; Drawee Bank/Branch ____________
_______________________________________; Check No. _______________________
BRSTN ________________; Account No. _________________________."
Capture via CICS the images and the payment information of the original high value clearing item except the Account Number of the drawer in the MICR Code Line. The account number field of the Electronic Payment Information (EPI) should be zeroed out to prevent posting of the partial amount to the client's account.
Capture next the Charge Slip/s representing the remaining partial amount, similarly leaving the account number to be zero.
2. In view of the significant amount involved, we encourage the presenting/collecting bank to communicate with the receiving/drawee bank beforehand for the latter to prepare and expect the high value clearing transaction.
3. Please be guided accordingly.